Article I. Purpose
The Nominating Committee is a regular (non-Board) committee of the ACRP Board of Trustees. Members hold the responsibility to lead and conduct the recruitment process for qualified candidates for the ACRP Board of Trustees.
Article II. Authority
The Nominating Committee’s scope and authority is to identify, evaluate and provide a recommended slate of candidates for the association’s Board per the Board of Trustees Nomination and Election Policy. The Committee’s role is as an advisory group to the Board.
ACRP’s Governance Committee will inform the Committee in a timely manner with the number of Trustees needing to be replaced as well as whether Trustees eligible for re-election to a second term should be added to the slate of candidates. The Governance Committee will also inform the Nominating Committee of criteria sought in candidates to strengthen the Board.
Article III. Composition
The Nominating Committee shall consist of seven (7) ACRP members, reflecting the characteristics of the general ACRP membership when possible, and including the following ex-officio members:
- Chair, ACRP Governance Committee
- Immediate Past Chair, ACRP Board of Trustees; shall serve as the Board Liaison
One additional member may be a current Board Trustee; no more than 3 Board members may serve at a time to allow non-Board members to be a majority on the Committee.
After an open nominations process, the Committee members, chairperson, and vice chair shall be recommended by the incoming ACRP Board Chair and appointed by vote of the Board of Trustees. The Board Liaison may not serve as Committee Chair or Vice Chair. While it is the intent to have succession planning within committees through mentoring of all committee members including the Vice Chair, it should be understood that based on the needs of the Committee, the Vice Chair may not automatically ascend to the Chair position at the completion of his or her term as Vice Chair. Expertise of Nominating Committee members should include communication and leadership skills, strategic planning, and industry thought leadership.
Committee members will serve a two-year term and may serve up to one additional consecutive term. Terms will commence at the start of the fiscal year. An individual may be appointed as Chair for one additional, one-year term if s/he has served for two terms. Previous members may return to serving on the Committee, per the needs of the Committee, after a one-year break in service.
The ACRP Executive Director, and any staff s/he deems necessary, shall be invited to attend meetings of the Nominating Committee, in a non-voting capacity. The Executive Director may encourage ACRP members to apply for open Trustee seats and may participate in Committee meetings and discussions of candidates; however, the Executive Director is not considered a Committee member and does not have a vote on Committee matters including recommending the proposed slate.
Article IV. Meetings
The Committee shall meet at least four times per year, in person or via telephone or videoconference, with authority to convene additional meetings if necessary. Fewer meetings may be held if it is determined that there are no vacancies to fill on the Board for the year ahead. All Committee members are expected to attend each meeting. ACRP’s Secretary shall act as the Committee Secretary, keeping a minute record of all Committee proceedings. The Board Liaison shall report such proceedings at the next succeeding regular meeting of the Board of Trustees.
A simple majority of the members of the Nominating Committee shall constitute a quorum for any meeting. The act of a majority of the members present at a Committee meeting at which a quorum is present shall be the act of the Committee.
Article V. Responsibilities
Nominating Committee responsibilities include:
- Hold a call for nominations
- Actively recruit strong candidates to submit applications for volunteer service on ACRP’s Board of Trustees.
- Review and evaluate all candidate applications.
- Submit a slate of recommended candidates to the Board of Trustees for approval as well as a list of all candidates ranked in the order they are recommended to be used for unexpected Board vacancies or potential participation in other volunteer roles.
- Understand the strategic objectives for board recruitment and desired board member criteria and expertise areas, as defined by the ACRP Governance Committee.
- Adhere to ACRP’s Policies and Procedures.
- Produce a Nominee Handbook with information about ACRP and its Board as well as an application for potential candidates.
Article VI. Standard of Care
In exercising their responsibilities, members of the Nominating Committee will act in good faith and with that degree of diligence, care, and skill that ordinarily prudent persons would exercise under similar circumstances. The Committee will incur only costs that are reasonably and appropriate in relation to ACRP’s assets, its purposes and the skills available to the organization.