Academy Nominating Committee

Purpose
The Nominating Committee is a committee of the Academy Board of Trustees. Members hold the responsibility to lead the recruitment process for qualified candidates for the Academy Board of Trustees, thoroughly reviewing each candidate’s application, and submitting a recommended slate of candidates for Board approval.

Authority
The Nominating Committee’s scope and authority is to identify, evaluate, and provide a recommended slate of candidates for the Academy’s Board per the Board of Trustees Nominations and Election Policy. The Committee’s role is as an advisory group to the Board.

The Board will inform the Committee in a timely manner of the number of Trustees needing to be replaced as well as whether Trustees eligible for re-election for a second term should be added to the slate of candidates. The Board will also inform the Nominating Committee of criteria sought in candidates to strengthen the Board.

Composition
The Nominating Committee shall consist of a minimum of five (5) members who are currently certified by the Academy and who reflect the characteristics of the general Academy membership (including at least one CPI, CCRC, CCRA, and ACRP-CP) when possible, and include the following ex-officio members:

1. The Immediate Past Chair of the Academy
2. One Academy Board of Trustee member (the Academy Board Liaison)
3. The current public member on the Academy Board.

Leadership will entail a committee Chair and Vice Chair, who are appointed by the Academy. The Chair position may not be filled by a member of the Academy Board of Trustees. Due consideration will be given to assuring appropriate familiarity with current Board operations and dynamics.

After an open nominations process, the Committee members, chairperson, and vice chair shall be recommended by the incoming Academy Board Chair and appointed by vote of the Academy Board of Trustees. While it is the intent to have succession planning within committees through mentoring of all committee members including the Vice Chair, it should be understood that based on the needs of the Committee, the Vice Chair may not automatically ascend to the Chair position at the completion of his or her term as Vice Chair. Expertise of Nominating Committee members should include communication and leadership skills, strategic thinking, and industry thought leadership.

Committee members will serve a one-year term and may serve up to two additional consecutive terms. Terms will commence at the start of the fiscal year. An individual may be appointed Chair for one additional, one-year term if s/he has served for three terms. Previous members may return to serving on the Committee, per the needs of the Committee, after a one-year break in service.

The ACRP Chief Executive Officer (CEO), and any staff s/he deems necessary, shall be invited to attend meetings of the Nominating Committee, in a non-voting capacity. The CEO may encourage Academy members to apply for open Trustee seats and may participate in Committee meetings and discussions of candidates; however, the CEO is not considered a Committee member and does not have a vote on Committee matters including recommending the proposed slate.

Meetings
The Committee shall plan to meet twice per year, in person or via telephone or videoconference, with authority to convene additional meetings if necessary. Fewer meetings may be held if it is determined that there are no vacancies to fill on the Board for the year ahead. All Committee members are expected to attend each meeting. The Academy’s Secretary/Treasurer shall act as the Committee Secretary, keeping a minute record of all Committee proceedings. The Board Liaison shall report such proceedings at the next succeeding regular meeting of the Board of Trustees.

A simple majority of the members of the Nominating Committee shall constitute a quorum for any meeting. The act of a majority of the members present at a Committee meeting at which a quorum is present shall be the act of the Committee.

Responsibilities
Nominating Committee responsibilities include:

1. Hold a call for nominations
2. Actively recruit strong candidates to submit applications for volunteer service on the Academy Board of Trustees.
3. Review and evaluate all candidate applications.
4. Submit a slate of recommended candidates to the Academy Board of Trustees for approval as well as a list of all candidates ranked in the order they are recommended to be used for unexpected Board vacancies or potential participation in other volunteer roles.
5. Understand the strategic objectives for board recruitment and desired board member criteria and expertise areas, as defined by the Board.
6. Adhere to the Academy’s Policies and Procedures.
7. Provide a Nominee Handbook with information about The Academy and its Board as well as an application for potential candidates.

Standard of Care
In exercising their responsibilities, members of the Nominating Committee will act in good faith and with that degree of diligence, care, and skill that ordinarily prudent persons would exercise under similar circumstances. The Committee will incur only costs that are reasonably and appropriate in relation to the Academy’s assets, its purposes and the skills available to the organization.