As defined in Article VI, Section 1 in the ACRP Bylaws, ACRP’s Trustee Officers (Chair, Vice-Chair, Immediate Past Chair, Secretary (if a voting trustee) and the Treasurer) shall operate as the ACRP Executive Committee. The Executive Committee serves at the direction of the full ACRP Board (ABoT) and shall perform all duties as delegated to it by the ACRP Board.
The Executive Committee is responsible for working in support of the full Board on matters affecting the institutional management and governing practices of ACRP. The Committee may on occasion act in place of the full Board in the event of an emergency. In this case, the Executive Committee will follow an emergency action plan approved in advance by ABoT.
The Executive Committee serves as the liaison between ABoT and the Executive Director. The Committee is responsible for leading the Executive Director’s annual performance review, developing an Executive Director compensation program and conducting executive searches to fill the Executive Director position. The Executive Committee shall also be charged with developing a succession plan for the Executive Director.
The Executive Committee shall provide guidance on planning for all ABoT meetings and agendas.
The Executive Committee will be responsible for developing content for and presentations at the Annual Business Meeting of ACRP’s membership.
The Executive Committee will coordinate with the Executive Director to develop an annual strategic planning process for the full Board’s review.
All actions by the Executive Committee shall be reported to the ACRP Board at the next scheduled Board meeting, unless ABoT wishes to waive compliance with this requirement. ABoT may reconsider any action by the Executive Committee and may take action thereon.
Goals and Objectives
- The Executive Committee will serve at the direction of the full Board or on its own in the event of an emergency.
- The Executive Committee will develop an emergency action plan for the approval of the ABoT. The plan will provide guidance on the Executive Committee’s authority to act on behalf of the Board in an emergency. The Committee will:
- Adhere to the Board’s guidelines on what constitutes an emergency and the authority to act
- Meet when an emergency situation demands rapid reaction from the Board and it is impossible to convene the full Board
- Makes decisions for the Board during an emergency
- Notify the rest of the Board of the emergency as soon as possible and inform the Board of the Committee’s actions and decisions
- The Executive Committee will serve as the primary liaison between the Executive Director and the ACRP Board.
- The Executive Committee serves as the primary source of support and counsel to the Executive Director on matters involving the management of the organization.
- Regularly reviews the practices and policies defining the relationship of the Board to the Executive Director including the annual review of the Board-Executive Director Linkage Policy.
- The Executive Committee is responsible for the Executive Director’s Annual Performance Review. The Committee will
- In collaboration with the Executive Director, define mutually agreed upon goals and objectives for the year and present them to the ABoT for review and approval.
- Ensure an updated position description is in place for the Executive Director.
- Establish and maintain a reasonable and competitive compensation program for the Executive Director which is presented to the ABoT for approval.
- Provide the Executive Director with regular feedback on his/her performance throughout the year. The Executive Committee will set aside time at the end of each regular monthly meeting to hold a brief executive session to discuss and review the Executive Director’s performance.
- Conduct, review, and comment on the Executive Director’s annual performance goals, alongside a review of his or her position description.
- Once every three years conduct , through a third party provider, a review of the Executive Director’s compensation and benefits in relation to the marketplace; decide on any changes in the Executive Director’s compensation and/or benefits (including retirement benefits or issues relating to retirement) or in his or her employment agreement.
- Determine whether the Executive Director’s compensation and benefit plans are appropriate to market for the skills employed, and, if not, make appropriate recommendations to the Board.
- Determine whether the Executive Director’s retirement annuity, retiree medical, retiree life insurance, and other such plans are properly managed and competitively appropriate to market and, if not, make appropriate recommendations to the Board.
- Provide regular feedback to the ABoT on the Committee’s assessment of the Executive Director’s progress toward meeting defined goals and overall performance.
- The Executive Committee will oversee Executive succession planning. The Committee will
- Establish a succession plan to ensure the smooth transition of the Executive Director leadership responsibilities in the event of an unexpected temporary or permanent vacancy in the role.
- Conduct a direct inspection to determine that there are designated Executive Director successors prepared to undertake the Executive Director’s responsibilities (should that become necessary) and annually report to the Board with respect to the foregoing,
- Oversee the management of the succession plan.
- Provide guidance on all Board meeting agendas
- The Executive Committee will hold its meeting prior to ABoT meetings in order to provide guidance to staff on planning for ABoT agendas and presentations.
- The Executive Committee will hold meetings prior to special sessions of the ABoT when practical.
- The Executive Committee will be responsible for developing the content for presentations at the annual business meetings of members including:
- The Chair, Treasurer and Executive Director’s Presentations
- Preparing and reviewing scripts and slides
- Rehearsing presentations with the Academy Chair and Vice Chair prior to the annual meeting
- The Executive Committee will coordinate with the Executive Director to develop ACRP’s strategic planning process for the full Board’s review.
- All actions by the Executive Committee will be reported to ABoT at the next scheduled Board meeting. ABoT may reconsider any action by the Executive Committee.
The authority for the Executive Committee is the same as the scope of their individual authority as officers of the Board as defined in the Association Bylaws. The Executive Committee will carry out its role under the direction of and involving the entire ABoT with the exception of provisions provided in the approved emergency action plan.
It is critical that Committee members devote sufficient time to prepare for, participate in and contribute to Committee activities.
The Executive Committee shall meet monthly at a time that occurs prior to the ABoT meeting in order to review and discuss items of importance on the Board meeting agendas. The Committee shall hold an executive session at their meetings for the purposes of discussing the Executive Director’s performance evaluation as noted in the goals and objectives above.
All meetings will be supported financially by ACRP.
A simple majority of the voting members of the executive Committee shall constitute a quorum of that Committee.
The Executive Committee shall consist of:
- The current ABoT Chair (ex-officio with vote) – will also serve as Chair of the Executive Committee.
- The current ABoT Vice Chair (ex-officio with vote) – will also serve as Vice Chair of the Executive Committee.
- The current ABoT Immediate Past Chair (ex-officio with vote).
- The current ABoT Treasurer (ex-officio with vote)
- The current ABoT Secretary, if held by a voting Trustee, (ex-officio with vote).
- The Executive Director shall participate in meetings of the Executive Committee without vote
- Under the direction of the Executive Director and the Chair, a staff liaison will provide meeting support, prepare meeting agendas and materials, take meeting minutes and provide follow-up support as assigned.
Role of Chair
The Executive Committee Chair is responsible for leading and facilitating the work of the Committee.
Role of Vice Chair
In the absence of the Chair, the Vice Chair is responsible for leading and facilitating the work of the Committee.
Role of the Committee Staff Liaison
The Committee Staff Liaison provides all necessary support to the Chair, Vice Chair, and all the Committee members to facilitate the work of the Committee, including setting up meetings and helping to prepare the materials.
Liaisons: Executive Director; Associate Director, Governance
Concurrent with their terms of office as defined by ACRP’s bylaws, Officers serve on the Executive Committee for one year in an ex-officio capacity.
The Executive Committee is accountable to the ACRP Board of Trustees and the Membership.
Approved by ABoT November 18, 2017